Friedrich & ClementBETA

How to bid in this country: portals, deadlines, thresholds →

New licenses for the scopeArchiv Archival System

HUHungary · Budapest

Your path to submission

  1. Deadline: 5 November at 10:00 — 3 days left.
  2. You submit on EKR — not here and not by e-mail. ↗
  3. Offer and evidence in: English, Hungarian.
  4. Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

EN: New licenses for the scopeArchiv Archival System for the Budapest City Archives. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Licensing extension of the scopeArchiv archival system for the Archives of Budapest. · EN: Procurement of the following scopeArchiv archival information system modules for the Contracting Authority, in case of the production system for the number of users specified for each module below: - Units of Description module: 25 users - Partners module: 5 users - Dossiers + Documents module: 5 users - Loans module: 20 users - Data Import Plug-in module: 1 user The Tenderer should attach a declaration from the license owner to prove the availability of the…

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… licenses. The Tenderer should also declare that during the project it will act in accordance with Hungarian and European Union data protection legislation. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Acquisition of the following modules of the scopeArchiv archival registration system for the Contracting Authority, with the following number of users per module for the production system: - Description units module: 25 users - Partners module: 5 users - Documents + Documents module: 5 users - Requests module: 20 users - Data import plug-in module: 1 user Bidder must attach a statement from the licensee about the availability of the licenses. The tenderer must declare that it will act in accordance with Hungarian and European Union data protection legislation during the project.

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

BuyerBudapest Főváros Levéltára
TypeSupplies
Estimated valuevalue not published
Published7 Oct 2026
ProcedureOpen procedure
Place of performanceBudapest
Reserved for SMEs

Type of service

48 · Software & IT systems
CPV 48000000
Clement
References and certificates from your home country count fully across the EU — that is what European procurement law is for.

What you must prove — eligibility criteria

›
Independent quality certificate (e.g. ISO 9001)
M.1. EN: A tenderer shall be deemed ineligible if they do not hold a certificate, valid at the time of the tender submission deadline, demonstrating the operation of an ISO 27001 (or equivalent) information security management system for the subject to the pro… read in fullcollapse
M.1. EN: A tenderer shall be deemed ineligible if they do not hold a certificate, valid at the time of the tender submission deadline, demonstrating the operation of an ISO 27001 (or equivalent) information security management system for the subject to the procurement, issued either by any nationally accredited system or by an organisation registered in another Member State of the European Union, or if they cannot provide other evidence in accordance with Section 24(4) of Government Decree 321/2015 (X.30.). Verification: With regard to the suitability/eligibility criteria, the tenderer is only required to submit, in its tender, the declaration included in the Single European Procurement Document (SEPD). The Contracting Authority accepts a simple declaration pursuant to Section IV, point (α) of the SEPD for the preliminary demonstration of the suitability/eligibility criteria. Upon the Contracting Authority’s request pursuant to Section 69 of the Public Procurement Act, the tenderer is required to submit, in accordance with Section 21 (1) (c) of Government Decree 321/2015 (X.30.), either a copy of a certificate demonstrating the operation of an information security management system accredited in any national system, or a description of the information security measures that the tenderer is able to implement during performance. ------------------------------------------------------------------------------- HU: Alkalmatlan az ajánlattevő, ha nem rendelkezik általa működtetett, a közbeszerzés tárgya szerinti termék értékesítésére vonatkozó, bármely nemzeti rendszerben akkreditált ISO 27001 (vagy ezzel egyenértékű) információbiztonsági irányítási rendszer működtetését igazoló - az ajánlattételi határidő időpontjában érvényes - tanúsítvánnyal vagy az Európai Unió más tagállamában bejegyzett szervezettől származó, ezzel egyenértékű tanúsítvánnyal, vagy a 321/2015 (X.30.) Korm. rendelet 24. § (4) bekezdése szerinti egyéb bizonyítékokkal. Igazolása: Az ajánlattevő az alkalmassági feltételek vonatkozásában az ajánlatban kizárólag az egységes európai közbeszerzési dokumentumba (EEKD) foglalt nyilatkozatát köteles benyújtani. Ajánlatkérő az alkalmassági követelmények előzetes igazolására elfogadja az EEKD IV. rész α. pontja szerinti egyszerű nyilatkozatot. Az ajánlattevő az Ajánlatkérő Kbt. 69. § szerinti felhívására köteles benyújtani a 321/2015 (X.30.) Korm. rendelet 21. § (1) bekezdés c) pontja alapján bármely nemzeti rendszerben akkreditált információbiztonsági irányítási rendszer működtetését igazoló tanúsítvány másolatát, vagy azon információbiztonsági intézkedéseknek a leírását, amelyeket az ajánlattevő a teljesítés során alkalmazni tud.
Requirement texts are quoted in the notice's original language — only the official wording is binding.

Tender documents — direct download

⤓
Annex 1
Specifications and annexes at the buyer — usually viewable without registration
⤓
Administrative conditions
The full notice, official wording

Who has won at this buyer so far

Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.

CompanyAwardsPeriod
CreatIT Solutions Háttér és Kommunikáció Kft.12026
Scope solutions AG · 4058 CH12026
From the recorded awards · regular winners know this buyer's requirements — that is your competition.

Contracting authority contact

·
Deadline — Thursday 5 November at 10:00

Tactics

When contracts were awarded in this country and sector, usually about 3 bids came in. A normal field for this market. (Based on 509 completed awards — not a statement about this procedure.)

This procedure allows 29 days between publication and deadline — typical in this country is 30 (median of 627 procedures). A normal window for this market.

Foreign bidders

In Hungary · Software & IT systems, 9 contracts went to foreign companies over the last 3 years (of 509 recorded awards).

Submission language: English, Hungarian.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Read the full notice — Original + documents
Goes directly to this tender on TED — Tenders Electronic Daily. The full specification and all annexes are there.
This procedure is published on 2 portals
Bids are submitted on EKR — TED carries the same notice, usually with the more detailed specification. Read both.
TEDNoticeEKRSubmission portal
Put together the evidence — in English, Hungarian
The criterion on the left, plus your price.
Submit via TED — Tenders Electronic Daily before the deadline
Electronic submission — allow time for the portal registration the first time.
To the procurement portal →Official notice on TED →
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