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Ventilation filters framework arrangement

Ilmanvaihtosuodattimet -puitejärjestely — original title

FIFinland · KAUPUNKILIIKENNE

Your path to submission

  1. Deadline: 6 November at 12:00 — 5 days left.
  2. You submit on Hilma — not here and not by e-mail. ↗
  3. Offer and evidence in: Finnish.
  4. Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
Compiled automatically from notice and documents — no guarantee; the procedure's wording is binding.

What the buyer is looking for

The subject of the procurement is a framework agreement for filters for all ventilation units, which targets premises, buildings and properties owned or under maintenance responsibility by Helsinki Metropolitan Area Urban Transport Ltd (KLOY), Helsinki City Transport Ltd (HKL), Länsimetro Oy (Länsimetro), Ruskeasuon Varikkokiinteistö Oy, Sammalvuoren Metrovarikko Oy (SMV), RV Kalusto ja Varikko Oy (KAVA) and Helsingin Joukkoliikenneinfra Oy (together, the "Subscriber"). Subscribers make each independent procurement decision and sign their own procurement contracts with the Suppliers selected on the basis of the call for tenders. For clarification, it is stated that Urban Transport represents all Customers in matters related to the provision of services under the agreement. The framework agreement does not contain a quantity or minimum purchase obligation and does not grant the supplier…

Show full description

… an exclusive right to produce the ventilation filters that are the subject of the purchase to the Customer. The customer acquires ventilation filters as needed based on separate orders. Following a call for tenders, a maximum of three (3) suppliers will be selected for the framework agreement according to the order of preference. The order of affordability is determined by the total benchmark in Annex 1, the lowest benchmark is the best. Intra-Framework Contracts will be awarded on a first-come, first-served basis. 1.Supplier means the Supplier ranked first in the framework agreement according to the order of preference. 2. In the framework agreement, the Supplier means the Supplier ranked second according to the order of preference. 3. Supplier means Supplier ranked third in the framework agreement according to the order of preference. As a rule, the orderer places orders for delivery 1. From the reporter. The operating principle of the framework agreement is described in the agreement in section 3. A more detailed list of products is given in Annex 1 Tender Form. The sites are located in the Helsinki metropolitan area, where the particle load of outdoor air is high due to traffic, street dust and continuous construction. The objectives of the procurement are to reduce system contamination, maintenance intervals and operational risks throughout the life cycle, as well as high-quality indoor air, energy efficiency and sustainability, taking into account the environmental impacts of the entire life cycle of the filters, including manufacturing, use and disposal. For these reasons, the minimum pre-filter requirement is set at Coarse 80%. Filters shall be tested and classified in accordance with SFS-EN ISO 16890 (ePM1/ePM2,5/ePM10) or the provider shall demonstrate by other reliable means that the product meets at least equivalent performance requirements. The contract period is two (2) years. Subscribers have the right to extend the contract by two (2) option periods of two (2) years (maximum 6 years in total). Anticipated value (VAT 0 %): EUR 1.065,000.00 for the entire contract period, including options. Expected value by company: Helsinki Metropolitan Area Urban Transport Ltd: 100.000,00 euros Sammalvuoren Varikko Oy: EUR 120,000,00 Ruskeasuon Varikkokiinteistö Oy: EUR 100.000,00 Helsinki City Transport: 250.000,00 euros Länsimetro Oy: EUR 350.000,00 RV Kalusto ja Varikko Oy: EUR 100.000,00 Helsingin Joukkoliikenneinfra Oy: EUR 45,000,00 Annexes to the invitation to tender: Annex 0 Draft contract Annex 1 Tender form Annex 2 Description of the environmental management system in place Annex 3 Description of the quality management system in place Annex 4 Contact persons Annex 5 JYSE 2025 Goods

Machine translation (EU eTranslation) — official wording via the PDF link.

Contract

TypeSupplies
Estimated valuevalue not published
Published5 Oct 2026
ProcedureOpen procedure
Framework agreement

Type of service

34 · Transport equipment
CPV 34940000 · 34941800

Clement What the numbers say about this buyer

  • In this sector the buyer awards roughly every 3 months (40 awards, most recently May 2026) — by that rhythm the next award was due around August 2026. The last award went to Ultimate Europe Transportation Equipment GmbH.n = 40
  • 22% of this buyer's awards went to companies that had already won here before (201 awards since 2022, spread over 112 companies). That is well below the sector norm (51%) — this buyer switches suppliers more often than others.n = 201 awards since 2022
  • 69% of the bids received came from small and medium-sized enterprises (16 procedures with a bid mix). Sector: 19%.n = 16
  • The award came in at a median 64% of the estimated value (12 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 98%.n = 12
  • The median procedure drew 4 bids (89 procedures with a bid count); 18% ended with a single bidder. Sector: median 2 bids.n = 89

From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.

Clement
In this buyer's last 16 comparable contracts (same sector), usually only a single offer came in — a solid bid has real chances.
References and certificates from your home country count fully across the EU — that is what European procurement law is for.

What you must prove — eligibility criteria

›
Minimum turnover in the contract field
Tarjoajan taloudelliset edellytykset ovat hankinnan kokoon ja laatuun nähden riittävät. Tarjoajan yleinen vuotuinen liikevaihto on vähintään 1.500.000,00 euroa jokaiselta kolmelta (3) viimeiseltä kuluneelta tilikaudelta.
›
Independent environmental certificate (ISO 14001 / EMAS)
Tarjoajan on otettava toiminnassaan huomioon ympäristöasiat ja kestävä kehitys. Tarjoajalla on oltava ympäristöasioiden hallintajärjestelmä, joka pohjautuu esimerkiksi ISO 14001, Ekokompassiin tai vastaavaan järjestelmään ja jossa tarjoaja on asettanut toiminn… read in fullcollapse
Tarjoajan on otettava toiminnassaan huomioon ympäristöasiat ja kestävä kehitys. Tarjoajalla on oltava ympäristöasioiden hallintajärjestelmä, joka pohjautuu esimerkiksi ISO 14001, Ekokompassiin tai vastaavaan järjestelmään ja jossa tarjoaja on asettanut toiminnalleen ympäristötavoitteet, toteuttaa toimenpideohjelmaa tavoitteiden saavuttamiseksi ja seuraa tavoitteiden toteutumista säännöllisesti. Järjestelmän ei tarvitse olla sertifioitu.
›
Independent quality certificate (e.g. ISO 9001)
Tarjoajalla tulee olla käytössään laatujärjestelmä, jossa seurataan mm. miten työn laatua, johtamista, prosesseja, toimintoja ja työturvallisuutta seurataan ja mitataan ja miten niitä pyritään parantamaan, kuten ISO 9001 sertifioitu tai vastaava. Järjestelmän ei tarvitse olla sertifioitu.
›
Financial ratio required
Ehdokkaan taloudellisten edellytysten on oltava hankinnan kokoon ja laatuun nähden riittävät. Ehdokkaan taloudellisen tilanteen on oltava sellainen, että se on Dun&Bradstreet ratingluokituksessa vähintään A (Luottokelpoinen) tai sen katsotaan tilinpäätöstietoj… read in fullcollapse
Ehdokkaan taloudellisten edellytysten on oltava hankinnan kokoon ja laatuun nähden riittävät. Ehdokkaan taloudellisen tilanteen on oltava sellainen, että se on Dun&Bradstreet ratingluokituksessa vähintään A (Luottokelpoinen) tai sen katsotaan tilinpäätöstietojen tai muun vastaavan selvityksen mukaan olevan vastaava. Ehdokkaat, joiden luokitus Dun&Bradstreet ratingluokituksessa on C (Luotonantoa ei puolleta) suljetaan tarjouskilpailusta. Ehdokkaat, joiden ratingluokitus on B tai Ei Rating, voidaan sulkea tarjouskilpailusta, jos ehdokas ei kykene esittämään luotettavaa selvitystä toimenpiteistä, joihin se ryhtyy tai on ryhtynyt taloudellisen tilanteen parantamiseksi.
Requirement texts are quoted in the notice's original language — only the official wording is binding.

Tender documents — direct download

⤓
Annex 1
Specifications and annexes at the buyer — usually viewable without registration
⤓
Administrative conditions
The full notice, official wording

Who has won at this buyer so far

Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.

CompanyAwardsPeriod
Transtech Oy62024–2026
Kreate Oy42026
WSP Finland Oy42025–2026
A-Insinöörit Suunnittelu Oy42025–2026
Rejlers Finland Oy · MIKKELI42025–2026
From the recorded awards · regular winners know this buyer's requirements — that is your competition.

How often this buyer tenders this kind of work

6
2022
13
2023
18
2024
38
2025
27
2026
102 procedures in this category since 2019. Public procurement repeats itself — those who know the rhythm prepare instead of reacting.

Contracting authority contact

·
Deadline — Friday 6 November at 12:00

Tactics

When this buyer has awarded in this sector, there was usually a single bid in the end. A solid bid has a real chance here. (Based on 16 completed awards — not a statement about this procedure.)

This procedure allows 33 days between publication and deadline — typical in this country is 32 (median of 1,471 procedures). A normal window for this market.

Foreign bidders

In Finland · Transport equipment, 44 contracts went to foreign companies over the last 3 years (of 1,978 recorded awards) — mostly from Germany, France, Denmark.

Submission language: Finnish.

Measured from linked award data; foreign winners bidding through a local subsidiary count as domestic — the true share is higher.

How to bid

Read the full notice — Original + documents
Goes directly to this tender on TED — Tenders Electronic Daily. The full specification and all annexes are there.
This procedure is published on 2 portals
Bids are submitted on Hilma — TED carries the same notice, usually with the more detailed specification. Read both.
TEDNoticeHilmaSubmission portal
Put together the evidence — in Finnish
The 4 criteria on the left, plus your price.
Submit via TED — Tenders Electronic Daily before the deadline
Electronic submission — allow time for the portal registration the first time.
To the procurement portal →Official notice on TED →
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