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Procurement, implementation, maintenance and support of a source-to-pay (eProcurement) solution for the Asdonkshof waste and energy centre
Beschaffung, Implementierung, Wartung und Support einer Source-to-Pay-Lösung (eProcurement) für das Abfall- und Energiezentrum Asdonkshof — original title
Your path to submission
- Deadline for requests to participate: 2 November at 10:00 — 1 day left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- The submission point is stated in the notice (link on this page).
- Offer and evidence in: German.
- Collect your evidence — use the eligibility analysis on this page: it lists the requirements and, for known certificates, how to get them.
What the buyer is looking for
The Kreis Weseler Abfallgesellschaft mbH & Co. KG (KWA) is a joint enterprise of the Kreis Wesel and the city of Kamp-Lintfort in order to guarantee reliable and sustainably oriented disposal for the entire region. The subject of this procurement procedure is the procurement, implementation, maintenance and support of a source-to-pay (eProcurement) solution for the Asdonkshof waste and energy centre. Currently, SAP R/3 is used as a merchandise management system. Due to the progressive digitization of processes and the optimization of processes, there are always media breaks. The coordination effort and the processing time are therefore quite high, because, among other things, some processes are still paper-based and not digital. The company-wide business process from order request to invoice settlement is to be digitized and automated without media disruption for all organizations…
Show full description
… operating at the site in order to work more efficiently, transparently and cost-effectively. The functions of electronic free text ordering (eBANF) and ordering by shopping cart through a catalogue offer from suppliers should be available. In strategic purchasing, the functions of supplier self-assessment, onboarding and evaluation are required. A cloud service model (e.g. Software-as-a-Service or Managed Cloud) is procured so that a bilateral data exchange with SAP Business One can take place smoothly. Parallel to this project, SAP Business One will be introduced for finance, accounting, controlling, purchasing and materials management. Close agreements must be made for the interface implementations. The following milestones are planned: The new introduction of the source-to-pay functions for order request, inquiries, offers, evaluation of offers, order / contract must take place by 30.06.2027 ("Part-Go Live eBanf"). The new source-to-pay function for supplier catalogues has to be introduced by 31.08.2027 ("Part-Go Live Catalogues"). The introduction of the source-to-pay functions for supplier self-assessment, supplier onboarding and supplier evaluation must take place by 30.09.2027 ("Part-Go Live Supplier Evaluation"). The new introduction with all relevant source-to-pay functions and interfaces has to take place on 01.01.2028 ("Main Go Live"). The introduction of the source-to-pay function for spend management has to take place on 30.06.2028 ("Part-Go Live Spend"). The details can be found in particular in the tender specifications (Annex 1 to the procurement documents). The terms of reference (Annex 1 to the procurement documents) represent the current state of planning, which may evolve and change during the procurement procedure and, in particular, during the performance of the services. With this Europe-wide procurement procedure, KWA wants to select a reliable, efficient and experienced software specialist as a contractor who will provide the implementation, maintenance source-to-pay solution (eProcurement) efficiently and in compliance with the principle of cost-effectiveness. KWA expects a high level of understanding of KWA's goals and a solution-oriented approach in order to show KWA the best possible ideas and then implement them.
Contract
Type of service
What you must prove — eligibility criteria
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Bietergemeinschaft HTP GmbH & Co.KG und umwelttechnik & ingenieure GmbH | 2 | 2024 |
| Rudolf Berthold Ges.m.b.H | 2 | 2026 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually only one or two bids came in. A solid bid has a real chance here. (Based on 22,062 completed awards — not a statement about this procedure.)
This procedure allows 28 days between publication and deadline — typical in this country is 32 (median of 20,071 procedures). Much tighter than usual: the first week counts.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Germany · IT services, 597 contracts went to foreign companies over the last 3 years (of 22,964 recorded awards) — mostly from Switzerland, Netherlands, Austria.
Submission language: German.
How to bid
Guide: how to apply on cosinex Vergabemarktplatz / DTVP → Registration, signature, fees — from the operator's bidder manual.
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