Dental Materials (Open Tender (International))

Such as requirements on what the bidder must submit, the texts state that each bidder (and each member of a bidders’ group) must submit a completed ESPD (EBVPD) form (Annex 4) with the offer; no separate qualification criteria (turnover, references, insurance) are imposed beyond legal ability to perform the activity if required by law. Together with the offer, bidders provide: the completed price/offer form for each lot (Annex 2), a joint activity agreement copy if a group is bidding, an authorization if the offer is not signed by the legal representative, a signed supplier/subcontractor declaration on compliance with EU sanctions Regulation (ES) 2022/576 (Annex 7), and a signed declaration on responsible persons (Annex 7). Where applicable, they must later provide documentary proof of absence of exclusion grounds listed in Annex 5 (court extracts, tax/social security certificates, registry extracts); these documents must generally be issued no earlier than 120 or 180 days before the date requested. Subcontractors must consent in writing to be engaged and their data must be notified; however, the contracting authority usually does not check exclusion grounds for subcontractors except in specific national security/sanctions contexts.

Such as the scope of the contract, the procurement covers the supply of the specified dental materials according to the technical specification (Annex 1) for each lot. The place of performance is Aido g. 18, Šiauliai (the buyer’s address). Quantities are set as preliminary and may be increased or decreased; the buyer does not guarantee to purchase the full indicated quantity, but total purchases cannot exceed the initial contract value. Deliveries are made upon separate orders, with a standard delivery term of 7 calendar days from the order to the buyer’s address. The contracts are pre‑structured with “Bendrosios sąlygos” (general conditions) and “Specialiosios sąlygos”; they foresee possible indexation of prices based on official consumer price indices (0611 “Farmacijos gaminiai”) after at least six months of contract duration, and allow extension or suspension of delivery in defined objective circumstances (e.g. legal changes, financing issues, force majeure‑type situations).

Such as award criteria and weighting, the procedure uses a single award criterion: lowest price per lot (ekonomiškai naudingiausias pasiūlymas pagal kainą). No qualitative scoring is applied; if prices are in foreign currency they are converted to euros using ECB (or Bank of Lithuania) rates on the last day for submission. The contracting authority also checks that the price is not “per didelė ir nepriimtina” (i.e. above internal budget) and that any “neįprastai maža kaina” (at least 30% below the arithmetic average of acceptable offers) is properly justified; offers with unjustified abnormally low prices can be rejected. Bids are ranked in order of economic advantage (lowest price first); if two bids are equally advantageous, the one submitted earlier in CVP IS ranks higher. The winning bidder must still pass exclusion checks; if it refuses to sign or fails to provide required guarantees, the authority may turn to the next ranked bidder.

Such as risks and special conditions, the contract documents set out detailed penalties, guarantees and rules on subcontracting, validity and communication. The offer must be valid at least 3 months from the deadline. There is no requirement for a site visit; the contracting authority explicitly states that it will not organize object inspections or supplier meetings. Questions on tender documents must be submitted only via CVP IS at least 10 days before the submission deadline; clarifications must be issued at least 6 days before the deadline or the deadline must be extended. Contract risks include: netesybos (penalties) for late delivery calculated per day until acceptance; possibility to suspend deliveries and to terminate the contract if delays and penalties exceed 20% of the initial contract value, if goods repeatedly fail to meet specifications (more than two times), or if supplier breaches competition, IP, confidentiality or subcontracting rules. There may be an advance payment (avansas) and/or a performance guarantee: where required in Special Conditions, the supplier must provide a first‑demand bank guarantee or insurance letter (and evidence of premium payment) covering either the advance or general performance; failure to provide these on time is treated as refusal to contract. The buyer can call on these guarantees without proving actual damages and treat the amount as minimum non‑contestable loss.

Such as contradictions or corrections within the documents, the contract explicitly sets a hierarchy for resolving inconsistencies: first the technical specification, then Special Conditions, then General Conditions, then other procurement documents, then the offer, then other listed annexes. Within the procurement documents, later clarifications and amendments published via CVP IS prevail over earlier versions, and constitute an integral part of the tender documents. The texts clarify that if words and numbers differ, the written words prevail. For exclusion‑ground evidence issuance dates, different 120‑day and 180‑day limits apply depending on the type of ground; if such statements differ, the specific rule in Annex 5 for the particular document applies. Overall, the applicable statement in case of contradiction is determined by the defined document hierarchy and by the most recent clarification or amendment published in CVP IS.