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Cleaning Services for South Ostrobothnia Welfare District DPS
Puhtauspalvelut Etelä-Pohjanmaan hyvinvointialueelle DPS — original title
Your path to submission
- Deadline for requests to participate: 30 November 2031 at 12:00 — 1855 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on Hilma — not here and not by e-mail. ↗
- Offer and evidence in: Finnish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The South Ostrobothnia wellbeing services county procures cleanliness services for the needs of the wellbeing services county to support its own operations. The subject matter of the dynamic purchasing system (DPS) is described in more detail in the request for participation and its annexes, in particular in the annex entitled 'Subject matter and conditions of the DPS'. In each internal call for tenders of the procurement system, the client specifies in more detail the items to be put out to tender in the procurement system, as well as their service descriptions and other possible requirements. The procurement system is valid for about 5 years, during which time tenders within the procurement system are made. The customer may extend the validity of the procurement system with a new contract notice. The Subscriber shall also have the right to suspend the DPS in the middle of its validity.…
Show full description
… Suppliers may apply for participation in the procurement system at the start-up stage and later during its period of validity by submitting a request to participate in accordance with the request to participate. Contracts must be concluded before the end of the procurement system. Contracts may have a maximum duration of five (5) years. Contractual procurements (orders) can be made until the end of the contract. The procurement procedure consists of two stages. In order to be able to submit tenders, a supplier must first submit a request to participate and be admitted to the procurement system. Thereafter, the supplier may submit tenders by responding to the invitation to tender sent by the contracting entity. In the future, the contracting entity will carry out internal competitive tendering in the procurement system as necessary. Requests to participate in a dynamic purchasing system may be submitted for the entire duration of the system. The dynamic purchasing system shall include all candidates who meet the suitability requirements. Actual procurements are made through internal competitive bidding within the DPS, which describes and specifies the subject matter of the procurement. Intra-procurement tenders may not be submitted unless the supplier has been admitted to the procurement system. Submitting a request to participate and being admitted to the procurement system does not oblige the supplier to submit a tender, but allows suppliers to submit tenders at their discretion. At the time of publication of the request to participate, the contracting entity estimates the estimated VAT-exempt amount of planned purchases subject to the dynamic purchasing system at EUR 1-2 million, taking into account any purchases made under the system. This estimate is preliminary and based on the currently known need for procurement. The procuring entity does not undertake any purchase quantities or tie-in obligations with this notice.
Contract
Type of service
Clement What the numbers say about this buyer
- 31% of this buyer's awards went to companies that had already won here before (249 awards since 2022, spread over 149 companies). 69% went to new names.n = 249 awards since 2022
- The median procedure drew 4 bids (108 procedures with a bid count); 25% ended with a single bidder. Sector: median 4 bids.n = 108
- The award came in at a median 83% of the estimated value (13 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 79%.n = 13
- Across 10 procedures with structured selection criteria, this buyer most often required: Staff qualifications (7 of 10), References: supplies (2 of 10), Average minimum annual turnover (1 of 10), Minimum annual turnover (1 of 10).n = 10
- 2% of awards went to companies from abroad (249 awards with a known winner country). Sector average: 1%.n = 249
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 01/11/2026.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Finnish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| Tieto Finland Oy | 6 | 2024–2026 |
| Kustannus Oy Duodecim · HELSINGFORS | 5 | 2024–2026 |
| Olympus Finland Oy | 5 | 2024–2025 |
| Saurus Oy · SÄYNÄTSALO | 4 | 2025–2026 |
| Berner Oy · HELSINGFORS | 4 | 2025–2026 |
How often this buyer tenders this kind of work
Tactics
When contracts were awarded in this country and sector, usually about 4 bids came in. A normal field for this market. (Based on 2,262 completed awards — not a statement about this procedure.)
This procedure allows 1929 days between publication and deadline — typical in this country is 32 (median of 1,471 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
Foreign bidders
Among 3,029 recorded awards in Finland · Cleaning, environment & waste over 3 years, no foreign winner yet — bidding here means being a pioneer.
Submission language: Finnish.
How to bid
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