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HVAC Works DPS
LVIAK-työt DPS — original title
Your path to submission
- Deadline for requests to participate: 30 June 2036 at 12:00 — 3529 days left. Two-stage procedure: by this deadline you submit a request to participate (proof of eligibility). Only shortlisted firms are then invited to submit a tender.
- You submit on Hilma — not here and not by e-mail. ↗
- Offer and evidence in: Finnish.
- Collect your evidence — the eligibility requirements are listed on this page; for many of them the analysis explains how to obtain them.
What the buyer is looking for
The wellbeing services county of North Ostrobothnia (Pohde) will set up a dynamic purchasing system (DPS) to procure the services described in this request for participation for Pohde's needs. The procuring entity puts procurements out to tender through separate internal tendering procedures within the DPS, in which suppliers admitted to the system may participate. The contracting entity accepts all candidates who have submitted a request to participate in the system and who meet the suitability requirements set for candidates. The subject of the procurement is the HVAC work on renovation projects and maintenance in properties and real estate companies owned by Pohteen. Future procurements can be targeted anywhere in the wellbeing services county. The procurement is divided into eight sub-areas: Component 1: LV Installation and Maintenance Sub-topic 2: Installation and maintenance of IV…
Show full description
… Sub-topic 3: Building automation installations and maintenance Component 4: Building Automation Programming Component 5: Installation and maintenance of refrigeration equipment Sub-topic 6: Refrigeration standby Sub-topic 7: Sprinkler and gas fire extinguishing installations and services Sub-topic 8: Industrial and process pipelines The first internal tendering is expected to be published towards the end of 2026. Where necessary, the contracting entity shall also be entitled to procure services outside the dynamic purchasing system, for example on the basis of separate competitive tenders, direct awards or existing contracts. The DPS shall be valid until 2036, unless it is shortened or extended by means of a separate notice. It is possible to use electronic auctions for internal tendering. DPS as a procurement procedure is described in Annex 1. Description of the DPS procurement procedure. · Includes pipeline installations, including hospital gases, gas, water and sewerage, heat, cooling, sprinkler and refrigeration systems. The DPS procurement procedure is described in the Annex "Description of the DPS procurement procedure". · Includes IV works, including installation and maintenance of ventilation ducts and IV machines, as well as measurement and adjustment of IV systems. The chimney sweeping work includes the chimney sweeping and cleaning of IV ducts, flues, grease ducts and ventilation units, as well as related inspection, measurement and adjustment work. The DPS procurement procedure is described in the Annex "Description of the DPS procurement procedure". · Includes installation and maintenance of building automation systems. The DPS procurement procedure is described in the Annex "Description of the DPS procurement procedure". · Includes building automation programming, graphics, commissioning and system maintenance. The DPS procurement procedure is described in the Annex "Description of the DPS procurement procedure". · Includes installation, commissioning, fault repair and maintenance of refrigeration equipment and refrigeration systems. The work covers refrigerant piping, refrigeration units, condensers and technical installations of refrigeration and freezing rooms. The work will be carried out in accordance with the EU F-gas regulations and national requirements. The candidate must have the refrigerant license (F-gas competence) required by Tukes for refrigeration installations and the know-how and authority to carry out refrigeration equipment and systems installations in accordance with current regulations and standards. The contracting entity may request the candidate to submit at a later stage the attestations and declarations of suitability. The DPS procurement procedure is described in the Annex "Description of the DPS procurement procedure". · Including faults and malfunctions of building refrigeration equipment outside office hours. On-call service is available in the evenings, nights, weekends and public holidays. The emergency services include chillers, VIK equipment, refrigerated and frozen rooms and other building refrigeration systems. The OYS Monitoring Centre alerts the on-call fault number from which the contractor is directed to the site. The on-call contractor must be available 24/7 and arrive at the destination within 1-2 hours. On-call duty includes troubleshooting, immediate corrective action, necessary security measures and reporting the situation to the control centre. Ehd
Contract
Type of service
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (26 awards, most recently October 2026) — the next award is due around December 2026 by that rhythm. The last award went to Oulun Sähkö- ja Teletekniikka Oy (0836634-9)//Salotec Oy (FI19717896)//CNS-Electric Oy (1962192-3)//Are Oy.n = 26
- The median procedure drew 7 bids (625 procedures with a bid count); 19% ended with a single bidder. Sector: median 4 bids.n = 625
- 43% of this buyer's awards went to companies that had already won here before (955 awards since 2022, spread over 505 companies). 57% went to new names.n = 955 awards since 2022
- 10% of awards went to companies from abroad (955 awards with a known winner country). Sector average: 2%.n = 955
- The award came in at a median 91% of the estimated value (8 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 85%.n = 8
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 31/10/2026.
Selection criteria — in the procurement documents
The buyer states in the notice that the selection criteria are in the procurement documents (link on this page), not in the EU form. The document analysis below extracts them from there — bid and evidence in Finnish.
Tender documents — direct download
Who has won at this buyer so far
Across all contract types of this buyer — not just this sector. A city buys software and fire engines through the same purchasing office.
| Company | Awards | Period |
|---|---|---|
| OneMed Oy | 17 | 2024–2026 |
| B. Braun Medical Oy | 12 | 2024–2026 |
| Mediplast Fenno Oy | 11 | 2025–2026 |
| Tieto Finland Oy | 11 | 2022–2026 |
| Mediq Suomi Oy | 10 | 2024–2026 |
How often this buyer tenders this kind of work
Contracting authority contact
Tactics
When this buyer has awarded in this sector, usually 6 or more bids came in. Many compete here — price and references decide. (Based on 15 completed awards — not a statement about this procedure.)
This procedure allows 3667 days between publication and deadline — typical in this country is 32 (median of 1,452 procedures). Much more generous than usual — time for a thorough bid rather than a quick one.
The deadline falls on a Monday — your last full working day is the Friday before. Have evidence and guarantees together by Thursday.
Foreign bidders
In Finland · Repair & maintenance, 28 contracts went to foreign companies over the last 3 years (of 2,030 recorded awards) — mostly from Germany, Switzerland, France.
Submission language: Finnish.
How to bid
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