Supply of a rescue fire-fighting group vehicle (HLF20) for the fire brigade of the ...

With regard to the scope of services, the contract is specified as follows: It concerns the ‘delivery of a rescue fire-fighting group vehicle (HLF20)’ for the Rottweil volunteer fire brigade, site 78628 Rottweil, with two separate but jointly described lots (lot 1: Chassis/bodywork/radio, Lot 2: loading). Tenders must cover the full size of each lot; Partial tenders within a lot will not be counted. The place of supply is the Rottweil fire station, Schramberger Straße 55. Delivery times are stipulated in the Special Conditions of Contract (delivery without delay or within working days to be determined or until a certain date; additional individual periods are explicitly defined as contract periods). A weight balance of the individual weights (without options) shall be drawn up for loading; the total weight shall be indicated, where deviations of more than ±5 % may lead to the exclusion of tenders. The technical details and quantities are set out in the schedules of services (only reproduced in extracts here), the long version of which is expressly considered to be binding only; Reference products and ‘or equivalent’ clauses are narrowly defined: Where the reference product is referred to, it shall be delivered precisely, unless the tenderer demonstrates the equivalence of another product in an annex to the tender or submits a request for a tenderer in the event of unavailability.

For the award decision and the evaluation of the tenders, multi-criteria evaluation models are defined for both lots. For example, for lot 1 (chassis/bodywork), the most economical tender is determined from the criteria price (45%), technical data/suitability (50%) and follow-up costs (5%), for lot 2 (loading) from price (95%), and service/follow-up costs (5%). The price (net) is evaluated using a score scale from 0 to 10: 10 points will be awarded to the valuable offer with the lowest price, 0 points will be awarded to a fictitious offer with the lowest price twice; Above prices will also receive 0 points. The technical/service/follow-up cost criteria are normalised to 0-10 points per query using the parameters requested in the specifications (e.g. engine power, vehicle weight, guarantee period, hourly rates, yes/no information) via a linear interpolation; Best scores (highest or lowest scores, depending on the criterion) are awarded 10 points. The total points obtained are scaled up according to the respective weighting factors (e.g. 50 for technical suitability, 5 for follow-up costs) and added to the total number of points; the contract will be awarded to the tender with the highest total number of points. Options (optional positions) are explicitly not taken into account in the evaluation; Subsidiary offers are excluded in total, so that point 4 of the general application conditions for the treatment of subsidiary offers does not apply.

The text contains numerous provisions on specific risks and contractual conditions: For example, contractual penalties for delays in delivery are agreed; the contractor must pay a percentage of the value of the unusable part of the service as a penalty per unit of delay, limited in total to 5% of the total amount of the contract (net). The limitation periods for claims for defects are set by way of derogation from VOL/B. Guarantees are to be provided in the amount of a certain percentage of the order amount (gross) for the performance of the contract and a further percentage of the billing amount (gross) for claims for defects; in the case of advance payments, security shall be provided by way of a guarantee in accordance with predetermined guarantee texts. For Lot 1, special advance/interim payments are possible: up to one third of the order amount after the order has been placed and another third after delivery of the chassis to the contractor, in each case upon request and against corresponding guarantee. Subcontracting shall only be permitted to competent, efficient and reliable undertakings; the contractor must give prior written notice of the nature and scope of the services to be entrusted, as well as the name, address and professional association of the subcontractor and, if services to which its own business is to be transferred, obtain the written consent of the contracting authority. The period of validity of the tender expires on 25.12.2026; The closing date for the submission of tenders is 26.11.2026, 10:30. Tenders may be submitted in writing or electronically (text form, advanced or qualified signature/seal) via the award platform; non-formal or timely tenders will be excluded. Questions or ambiguities in the procurement documents must be communicated to the contracting authority ‘immediately before the tender is submitted in text form’; a formal deadline for bidder questions is not specified in the excerpts on the exact date, it must be taken from the invitation or platform. An obligatory visit to the site is not ordered in the extracts; However, the place of delivery and supervision are clearly defined.

With regard to possible contradictions or corrections within the documents, the order of priority of the contractual elements is given: In the event of contradictions within the terms of reference, the general description of the delivery services, then plans/drawings, then the terms of reference shall apply successively; These DIN standards apply in the version that was valid three months before the expiry of the offer period. In addition, the tender letter clarifies that the long version of the list of services drawn up by the contracting authority is binding only, while copies or abstracts produced by the contracting authority are admissible but not legally relevant. A standard text on ancillary tenders (including minimum requirements and evaluation) included in the call is explicitly repealed by the project-specific addition ‘Ancillary tenders are not accepted, point 4 of the application conditions does not apply’, so that the project-specific regulation takes precedence here. It is also clarified that in the case of ‘or equivalent’ information provided by the contracting authority, the proposed product is considered to be the content of the tender if the tenderer does not provide its own product information; if it offers something else, the equivalence must be demonstrated in detail in an annex to the offer.