Police station Wittenberge, Perleberger Str. 89, 19322 Wittenberge, maintenance station...

Such as for the scope of the contract (what, how much, where, when), the Leistungsverzeichnis LV BRB-E-40492 describes cleaning services for the “Polizeirevier Wittenberge, Perleberger Straße 89, 19322 Wittenberge”, including Unterhaltsreinigung, Grundreinigung and Fenster-/Türenreinigung, plus delivery and distribution of hygiene articles (e.g. toilet paper, hand towels, hygienic bags) with specified annual quantities (e.g. 10 VE/a toilet paper, 15 VE/a hand towels). Detailed room types, floor areas and cleaning cycles (e.g. Büroarbeit, NUF 2.1, specific m², cycles per year, performance ranges 160–230 m²/h) are set out in the LV and associated Raumbücher and Reinigungszeiten (Anlagen 4, 5, 6). The base performance period is 01.01.2027 to 31.12.2027, with options to extend according to section 1.2 of the Besondere Vertragsbedingungen (automatic annual extensions up to a maximum total contract length of five years if both parties agree at least three months before expiry and do not terminate). Cleaning must follow specified quality standards and hygiene principles, with color-coded cleaning tools for different sanitation categories, and with daily distribution of consumables. Certain local conditions apply, such as security zones (cells, court areas) that may only be entered when not occupied and after consultation with security staff, and the need to use a cherry picker (Hebebühne) for window cleaning, which must be included in unit price calculations.

Such as concerns award criteria and weighting, the text does not explicitly list a detailed scoring matrix or weighting of price and quality criteria. However, it indicates that all bids are compared on the basis of the offered prices, and that the authority will examine the bidder’s calculated hourly wage against a defined threshold necessary to cover statutory minimum wage plus labor-related costs. If the bidder’s calculated hourly wage falls below this threshold, written clarification is requested; the bidder must explain and substantiate the unclear positions, and these explanations are considered in the final assessment. Performance indicators (Leistungskennzahlen) within given ranges are mandatory KO criteria: deviations or missing entries lead to exclusion and are not rectifiable. Nebenangebote (variants) are only admissible if they meet any set minimum requirements and are qualitatively and quantitatively equivalent to the described service, and must be fully described, structured according to the LV, and broken down by quantities and unit prices; otherwise, they are excluded from evaluation.

Such as regards risks and special conditions, the Besondere Vertragsbedingungen and the BbgVergG agreements set several contractual risks. The contract includes labor-related clauses (Arbeitnehmerentsendegesetz, Schwarzarbeitsbekämpfungsgesetz, minimum wage obligations, detailed verification and control rights by the contracting authority, including access to business premises and payroll records). There is a specific Lohngleit- und Preisanpassungsklausel: price adjustments due to wage or social contribution changes are possible on written request with evidence and are only effective earliest six months after contract conclusion; late requests (more than three months after conclusion of a new collective agreement) only apply from the month of receipt. The authority can impose contractual penalties under the BbgVergG agreements: for each proven culpable case of wage underpayment or refusal of controls, 1% of the contract sum per case, up to an aggregate of 5% and absolute caps (25,000 EUR per case, 250,000 EUR total). Violations may also lead to exclusion from future competitions for up to three years and inclusion in a central blacklist, with possibilities for “self-cleaning”. Extra-ordinary termination grounds include using non-insured personnel, false statements in the procurement-related declarations, repeated serious poor performance, delay, insolvency, or repeated gross negligence. The contractor must accept limitations such as an abtretungs- und aufrechnungsverbot favouring set-off rights of public bodies, mandatory social-insurance employment, and specific security screening (BbgSÜG) of workers, with possible denial of access. Bidders must also respect procedural deadlines: questions on tender documents via the Vergabemarktplatz communications area by 27.10.2026; bids submitted only via the platform; withdrawal possible until the end of the bid period; binding to the offer until expiry of the award period. Site visits are recommended but not mandatory; if chosen, the bidder must priorly submit the Einwilligung (Anlage 8) for the person to be security-checked by the police, and the police may deny access based on the result.

Such as for contradictions or corrections within the documents, the input text shows consistent cross-references rather than clear conflicts. Where there might seem overlapping rules—for example, the minimum wage definition in the BbgVergG agreement versus the federal minimum wage—the documents clarify that the applicable rule is the one that meets or exceeds the BbgVergG minimum; the current MiLoG (13.90 EUR/h from 01.01.2026) is higher than the BbgVergG minimum (13.00 EUR/h), so MiLoG applies. With respect to object inspection, Anlage 1 is listed as “Nachweis Objektbesichtigung (mittels Eigenerklärung vorzulegen)” in the summary of required documents, whereas the LV text says the site visit is “nicht verpflichtend”; this suggests that the bidder must, via self-declaration, state whether and when an inspection took place, but the visit itself is not mandatory, so no contradiction exists. Submission of Einwilligungserklärung zur Zuverlässigkeitsprüfung (Anlage 8/8b) is on demand, consistent with Besondere Vertragsbedingungen section 1.7.7, which allow security checks and denial of access. In case of any perceived ambiguities or errors, UVgO-Bewerbungsbedingungen require bidders to inform the contracting authority in text form before bid submission, and the authority’s clarifications (such as the Bewerberrundschreiben explaining the tariff wage basis for calculation) then become the applicable interpretation.