26-0196 Kopierpapierbedarf 2027 - 2028 - Rahmenvereinbarung

✓Award criteria and weighting are addressed via the standard forms.

✓Such as, L 611 (Aufforderung) states that the principal award criterion is price: “Zuschlagskriterium Preis”, with value determination based on the recalculated offer sums (including unconditional discounts given as a percentage on the settlement sum) and the “Wertungssumme”.

✓Additional preferential treatment is foreseen for “bevorzugte Bieter” like workshops for people with disabilities, inclusion enterprises and recognized blind workshops: their offered prices are evaluated with a 10 % deduction, and if such a bidder’s offer is equally economical, the contract must be awarded to the preferred bidder.

✓The procurement allows only main offers (no Nebenangebote) and either one main offer or several, provided each is independently awardable, under the condition that all formal and submission rules are respected.

✓Risks and special conditions are laid out primarily in the Besondere Vertragsbedingungen (L 614 and their Fortsetzung) and the Zusätzliche Vertragsbedingungen (L 615).

✓Such as, the contract contains a Stoffpreisgleitklausel (L 225) allowing price adjustments for specified “Stoffe” once a defined bagatelle threshold is passed; price reductions are always allowed without termination.

✓Prices must include all costs up to the first lockable door, and any additional handling costs (Vertragekosten) beyond that may only be charged if offered under optional LV positions O1.1/O1.2.

✓The contractor must deliver within three working days, accept and process returns for complaints or exchanges free of charge, and guarantee minimum order quantities (25,000 sheets mixed) without surcharges above that threshold; conditions for deliveries below this minimum refer back to defined freight rules.

✓The contractor must maintain confidentiality (Geheimhaltungsverpflichtung), comply with detailed data protection provisions (L 2440, L 244, L 2441), return or recycle packaging preferably from 100 % recycled material, and provide, upon request, statistics on turnover, prices, articles, quantities and ordering entities.

✓Liability is governed by §§ 451 ff HGB, with explicit extension to theft and other criminal acts, and with an obligation to have insurance covering at least 3 Mio. € for property damage and 2 Mio. € for personal injury, included in prices.

✓Under L 615, if the contractor participates in anti‑competitive practices, a contractual penalty of 15 % of the invoiced amount is owed, in addition to other legal claims.

✓For subcontracting and “Eignungsleihe”, the bidder must identify partial services and capacities in L 235, and, on request, prove access to the necessary resources including signed Verpflichtungserklärungen L 236; where economic and financial capacity is borrowed, the third party must co‑liably (gesamtschuldnerisch) participate up to the extent of the borrowed capacity.

⚠The validity period (Bindefrist) ends on 19.11.2026; the offer must be binding until this date.

✓Questions and clarifications must be communicated promptly in text form before offer submission, via the e‑procurement platform; there is no indication of a mandatory site visit.

✓Security: L 121 notes that usually no performance security is required, except in cases where contract value exceeds 50,000 € (without VAT) and a 5 % performance security might be stipulated; here the specific field is not further specified in the excerpt.

✓The documents also clarify how to resolve contradictions or corrections.

✓Such as, the hierarchy of contract documents in the Besondere Vertragsbedingungen (Fortsetzung zu L 614, point 10.2) defines that first the description of the service (Leistungsbeschreibung), then the Besondere Vertragsbedingungen (BVB), then Zusätzliche Vertragsbedingungen (ZVB), then VOL/B and finally BGB/HGB apply; the bidder’s own general terms and conditions are explicitly excluded.

❓A specific correction is that L 614 point 1.2 (automatic yearly extension of the framework) “gilt nicht”; instead, the Fortsetzung states that the contract starts 01.01.2027 and ends automatically 31.12.2028 or upon reaching 250,000 € gross, without need for termination.

✓This later special provision prevails over the general framework extension rule.

✓Likewise, where L 612/L 611 mention that Nebenangebote may be possible under UVgO, the specific forms L 121 and L 611 for this procedure explicitly mark “Nebenangebote nicht zugelassen”; therefore the prohibition of variants governs.

✓Any uncertainties or perceived errors must be notified to the contracting authority immediately before offer submission (L 612 point 1), and officially communicated changes to the tender documents automatically become part of the bidder’s offer by virtue of the declaration in L 613 point 7.