ÖA26_RV_Maintenance_Measuring instruments Framework contract Maintenance and retrofitting of distribution and measuring instruments outside the rule exchange

Regarding what the bidder must submit and minimum qualification requirements, the text details a set of standardized forms and declarations. Such as: Angebotsschreiben, Leistungsverzeichnis/Preisblatt, Eigenerklärung zur Eignung, Eigenerklärung Referenzen, Eigenerklärung Umsatz, Eigenerklärung zu Arbeitskräften, Eigenerklärung Frauenförderung, Bewerber-/Bietergemeinschaftserklärung (if applicable), Eigenerklärung Unterauftragsvergabe/Eignungsleihe and Verpflichtungserklärung Eignungsleihe. Additionally, the bidder must submit the specific Excel “ÖA26_RV_IH_Messgeraete_Eignungsnachweis_gesch.xlsx” and the “Mustermappe Montage.pdf”. Minimum qualification requirements include: a mid annual turnover of at least 50,000 EUR netto over the last three years in comparable services (exchange, installation and commissioning of distribution and metering devices), and technical references within the last three years showing cumulatively at least 150 heat cost allocators (HKV), 500 water meters (WZ) and 50 heat meters (WMZ installed). The Eigenerklärung zur Eignung collects data on registration, ULV listing, project leader, exclusion grounds and confirms no relevant sanctions or terrorism-list entries. Where the bidder is not in the ULV, further documents (Gewerbeanmeldung, Finanzamt and Berufsgenossenschaft certificates) must be provided; insurance proof, contract and warranty bonds are to be submitted on request.

Concerning the scope of the contract (what, how much, where, when), the tender is for a framework agreement on the checking, maintenance and retrofitting of distribution and metering devices (including integration into radio networks) outside regular replacement cycles in STADT UND LAND properties. Such as: the Montagestandards text specifies that only orders issued by SUL FACILITY staff are to be executed, that works cover verification, installation and integration of devices into the funk network, and that data capture must be performed on site via laptops and manufacturer-specific tools (Q App & Q Tool), not via paper except in agreed fallback cases. The framework itself creates no obligation to order but obliges the contractor to accept individual orders; the contracting authority reserves the right to have parts or all of the services done by third parties. Individual orders must be completed within max. 30 working days, invoiced within 10 days, and the framework runs from 01.01.2027 to 31.12.2027, with ongoing individual orders continuing under the same rules.

On award criteria and weighting, the documents emphasize that the Zuschlagskriterium is exclusively price with 100 % weighting. Such as: both the Bekanntmachung (Wirt-121-A UVgO) and the Aufforderung_Ang reproduce that the “Wertungspreis” is the net total from the priced bill of quantities (LV), including any unconditional discounts, and that the evaluation uses a relative formula: lowest price / offer price × weighting (Preis 100 %). No qualitative criteria beyond price are specified; the economic most advantageous tender is therefore the lowest-priced qualifying bid. Nebenangebote (variants) are not permitted in this procedure.

Risks and special conditions appear in several contractual and legal clauses. Such as: the BerlAVG-based Besondere Vertragsbedingungen impose binding minimum hourly wage obligations (at least 13.69 EUR gross, and any applicable Berlin tariff wages), tariff loyalty, and extensive obligations to pass these down the entire subcontractor chain, subject to exceptions for small-value or vergaberechtsfreie subcontracts. There are controls by the contracting authority or a central Berlin control group, including the right to request payroll, time records, contracts and evidence of women promotion measures and environmental requirements; bidders must ensure data protection, inform staff, and bear their own control costs. Sanction mechanisms include contractual penalties of 1 % of the net contract value per specific breach (e.g. underpayment, failure to implement women promotion measures or subcontractor obligations, lack of cooperation in controls) with an annual cap of 5 % of the annual net contract sum, plus possible termination, withdrawal, damages or reduction. The framework contract also stipulates that the contractor is liable for correct measurement, data capture and mounting of devices and that errors and resulting damages fall at the contractor’s expense. Subcontracting is allowed but tasks must be declared using Wirt-235 and the bidder must ensure that sub-contractors submit Eigenerklärung zur Eignung and Eigenerklärung Frauenförderung before award; the BerlAVG clauses make the main contractor responsible for breaches by its subcontractor chain. Although the Bekanntmachung mentions Wirt-215 for “Zusätzliche Vertragsbedingungen/Besondere Vertragsbedingungen”, the specific contract (OV26_RV_Instandhaltung_Messgeräte) sets the integrated contract structure and requires maintenance of insurance; failure to prove insurance after a grace period is an explicit ground for extraordinary termination. Security deposits (Vertragserfüllungs- und Mängelansprüchebürgschaft) are mentioned as documents to be provided upon separate request.

As to contradictions or corrections within the documents, the contract text itself resolves hierarchy and inconsistencies. Such as: § 2 OV26_RV_Instandhaltung_Messgeräte defines that the framework contract text ranks above annexes; then come the Leistungsbeschreibung, Leistungsverzeichnis, Eigenerklärung zur Eignung, BerlAVG special conditions, data-protection agreements and Montagestandards. It explicitly excludes other terms (e.g. the contractor’s own delivery or payment conditions) from being contractual unless formally added to this hierarchy. The Bekanntmachung generally refers to Wirt-forms (Wirt-124, Wirt-235, Wirt-238, Wirt-215) while the STADT UND LAND internal forms (Aufforderung_Ang, OV26 Rahmenvertrag, BerlAVG-BVB) set the concrete requirements; where there is overlap, the Aufforderung_Ang Pkt. 7 + 15 and the Eignungsnachweis-Excel are declared as authoritative for the detailed Eignungskriterien and minimum requirements. Thus, in case of divergent statements, the framework contract and the referenced hierarchy in § 2 OV26, together with the later dated BerlAVG special conditions, apply as the prevailing sources.