O 2026-141 GB Consulting services Fire protection

The scope of the contract is clearly defined in the Leistungsbeschreibung (Teil B) and the draft contract (Teil C). Such as: the object is Tempelhofer Feld, and the services comprise “Brandschutzplanung Freianlage” as other consulting services under the HOAI/ABau regime. Grundleistungen include the development of a site-wide fire safety concept with requirements for water supply, individual fire safety assessments of small structures (sanitary buildings, relics of aviation use, engineering structures) and fire safety requirements for planning and implementing gathering points and event use (considering ArbStättV and Muster-Versammlungsstättenverordnung). Besondere Leistungen, to be called off separately, include on-site data collection and evaluation of building files, preparing a fire brigade plan, evacuation and escape route concepts for outdoor areas, a fire safety order (parts A–C), a fire detection and alarm concept, and updating the fire safety concept in line with building authority / expert demands. The performance period is expected between 01/2026 and 12/2026, but the contract does not fix a strict term; individual phases 1–2 are commissioned at contract signature, phases 3–4 and special services can be ordered later. The announcement sets the execution from 30.11.2026 to 26.03.2027 for overall project context, and the location of performance is “101 Berlin, Tempelhofer Feld.”

Award criteria and weighting are simple and strictly price-based. Such as: the Verfahrensbedingungen (Teil A) and Bekanntmachung Wirt-121-A state that the only Zuschlagskriterium is price (100 % Preis). The procedure: first, formal correctness and completeness and exclusion grounds are checked; second, minimum standards (Eignung und Ausschlusskriterien zur Leistung) are verified, and non-compliant bidders are eliminated; finally, remaining offers are evaluated solely on economic efficiency based on total price from the completed Preisblatt. The Zuschlagsentscheidung will be made in November 2026, subject to funding availability; the award and binding period (Zuschlagsfrist/Bindefrist) runs until 27.11.2026. Although some generic forms mention “Darstellungen zu qualitativen Zuschlagskriterien”, in this specific tender those do not apply, as explicitly confirmed by the single price-based criterion.

The tender sets out several risks and special conditions that bidders must note. Such as: offers are only accepted electronically in text form; models, samples, etc. if any must be sent separately and labelled, but are not typical here. No security (guarantee) is required: the Bekanntmachung explicitly states that Sicherheitsleistungen “entfallen”. However, contractual risk exists via the standard ABau / AVB ING Berlin clauses: the contracting authority may order re-planning/ repeat planning (Um- und Mehrfachplanungen) under § 650b BGB; there is a formal or implicit acceptance mechanism; liability follows statutory law and requires the above-mentioned insurance, including coverage for subcontractors. Under Aufhebungs- and funding clauses, the award is subject to financing being secured, and the authority reserves the right to cancel or amend the procedure before award if funding is not (fully) available. Subcontracting and “Eignungsleihe” are permitted but regulated: any subcontracted parts or third-party capacities must be declared via IV 125 F / Wirt-235, with a corresponding Verpflichtungserklärung IV 126 F; the principal contractor may be required to accept joint liability with the capacity provider. Bietergemeinschaften must submit IV 128 F / Wirt-238, naming members and a lead firm, and all members are jointly and severally liable. There are strict exclusion rules for competition-distorting agreements, criminal offences, and breaches of labour, tax, and supply chain laws, with an emphasis on self-cleaning and checks against national registers and EU sanctions lists. The validity period of the offer is set by the Bindefrist to 27.11.2026; late or non-conforming offers are automatically excluded. Site visits are not expressly mandated; instead, the documents emphasize digital communication and clarify that any Bietergespräche in KW 43 are non-negotiating clarification meetings only, without changes to offer content.

The documents also mention the handling of questions, document changes, and corrections, including potential contradictions and how they are resolved. Such as: any uncertainties or perceived incompleteness in the tender documents must be raised promptly and exclusively via the Vergabeplattform; registered bidders get automatic notices of clarifications and changes. The Änderungs­paket (13-download.php) clarifies that two missing plans (“THF Übersicht mit Raster” and “THF Übersicht Bestandsgebäude”) are subsequently provided and form part of the tender. Where different documents address similar issues, a clear hierarchy applies via § 5 Vertragsgrundlagen: first the contract itself, then the Leistungsbeschreibung, then attached plans, then schedule, specific obligations and lists of special services, price sheet, ABau, AVB ING Berlin, the bidder’s offer, HOAI as referenced, and the Schlichtungsordnung (SO Bau) for dispute resolution. If generic templates mention qualitative award criteria or alternative languages, the specific tender conditions prevail: German language is mandatory for all communication; the only award criterion is price; Nebenangebote are not allowed; security deposits are waived. In case of technical contradictions regarding electronic submission (with/without ava-sign), the method “angekreuzt” in the tender’s IV 2121/Wirt 2121 and the instructions in Part A (E-Vergabe) govern; where signed documents are required, scanned PDFs in text form suffice, and no qualified signature is demanded.