ZV-M5-26-1162000-412 .03 502602 BIS renewal contract 2027-2028

The scope of the contract is a framework agreement for the new production of information elements of the Besucherinformationssystem (BIS) in Schleswig-Holstein’s protected areas. The Leistung includes, such as, design and production of info panels and leaflets, with detailed content, quantities, locations and timing further specified in the Leistungsbeschreibung and its annexes. The contract period runs from 14.01.2027 to 31.12.2028; the public notice and Aufforderung zur Angebotsabgabe confirm this term. The place of performance is the protection areas in Schleswig-Holstein, with the Ort der Leistung derived from the Leistungsbeschreibung; invoices are to be sent in duplicate to the Landesamt für Umwelt in Flintbek, while the contractual governing law and main seat are in Germany (Schleswig-Holstein).

Award criteria are defined as multiple Zuschlagskriterien: such as, price (40%), quality of work samples (40%), and qualification of personnel/equipment (20%). The general Angebotsaufforderung template mentions either “Preis als alleiniges Zuschlagskriterium” or “Mehrere Zuschlagskriterien gemäß Formblatt Zuschlagskriterien”; in this specific procedure the detailed matrix in the Anlage (m) clearly applies, so the weighted criteria (40/40/20) override the generic statement. Price evaluation is based on the recalculated offer sum including unconditional percentage discounts stated at the designated place in the Angebotsschreiben.

Risks and special conditions include, such as, strict anti-corruption and competition clauses: the client may terminate without notice and impose damages or contractual penalties (15% or 5% of the Abrechnungssumme) for prohibited collusion, bribery or related offences (per StGB §§ 298, 299, 333, 334; UWG §§ 17, 18). There is a contractual penalty for delay: 0.5% of the (brutto) offer sum of the delayed portion per full week (each working day counted as 1/6 week), capped at 5% of the gross contract sum including amendments; further damages may be claimed. Subcontracting is allowed only to suitable, reliable firms meeting trade-law requirements; essential partial services require prior written approval of the LfU, and named subcontractors may not be changed without consent. Eignungsleihe requires a Verpflichtungserklärung and a joint liability declaration. The bidding validity (Bindefrist) runs until 31.12.2026; the offer deadline is 13.11.2026, and questions must be submitted via the e-procurement system or by email by 06.11.2026. Security deposits are explicitly stated as “Entfällt”, i.e. no separate guarantees; payments are cashless in euro, overpayments must be repaid with 8 percentage points above the base rate if not reimbursed within 14 days.

Regarding contradictions or corrections, where templates contain alternative options (such as “Nebenangebote sind nicht zugelassen” vs. “Nebenangebote sind zugelassen”), the specific entry for this procedure prevails: here, Nebenangebote are not permitted according to both the Bekanntmachung and the Angebotsaufforderung (5.1), so the more general Bewerbungsbedingungen on handling Nebenangebote are irrelevant. Likewise, conflicting formulations on award criteria (pure price vs. multiple criteria) are resolved by the specific Anlage with the 40/40/20 weighting; this is the applicable rule. Additional contractual conditions (Zusatzzliche und Ergänzende Vertragsbedingungen, Fassung Januar 2023, including stricter provisions on documentation, secrecy, IP transfer to LfU, and German language/ law) supersede older general templates where they differ, because the Aufforderung zur Angebotsabgabe lists these 2023 conditions as binding contract parts for this tender.