ZV-GV-26-1103000-412.02 Maintenance of outdoor facilities for various properties in Schleswig-Holstein

Regarding the scope of the contract (what, how much, where, when), the text describes outdoor maintenance services (Pflege Außenanlagen) for at least two named sites: LLnL Fischereiaufsicht/Wasserschutzpolizei Husum (Dienstort Büsum, FM-Nr. 100001, Alte Hafeninsel 20) and Polizeistation Büsum (FM-Nr. 100002, Vereinsallee 28). The Leistungsverzeichnisse for Los 01 (wiederkehrende Leistungen Husum/Büsum), Los 02 (einmalige Leistungen Polizeistation Büsum) and Los 03 (wiederkehrende Leistungen Polizeistation Büsum) define quantities as m², m, Stück etc. and number of Durchgänge (e.g. Gehwege pflegen 9 Durchgänge April–Dezember, 70 m²). For recurring services, quantities are “Kalkulationsgrößen” derived from area × assumed number of cycles; for one-off services, quantities “entsprechen i.d.R. den Abrechnungsmengen”. As such, execution is to start around 15.02.2027 per object information, with work frequencies such as monthly visits; bidders must include all ancillary activities (collection and disposal of waste, cleaning adjacent surfaces, handling vegetation) in unit prices, and coordinate changes with the designated contact persons of the client.

Award criteria and weighting are streamlined: the Zuschlagskriterium is primarily “Preis”, with value determined from the “Wertungssumme” of the offer after arithmetic checking and inclusion of unconditional discounts entered in the Angebotsschreiben. The documents also mention the possibility of “Mehrere Zuschlagskriterien gemäß Formblatt Zuschlagskriterien”, but in the shown text no other criteria are concretely described; thus price is dominant. Side offers (Nebenangebote) are generally not permitted in this procedure (“Nebenangebote sind nicht zugelassen, die Regelungen aus den Bewerbungsbedingungen gelten nicht”); where Nebenangebote might be permitted in other procedures, they would need to be clearly marked, fully described and counted in the offer letter, but here that option is expressly excluded.

On risks and special conditions, the additional contractual conditions (Zusätzliche Allgemeine Vertragsbedingungen zu VOL/B) are central. They regulate, such as, that prices include packaging, transport, unloading, return/disposal of pack materials, patent/licence fees; changes in performance (§ 2 VOL/B) must be notified immediately, with proof of extra or reduced costs. There is a detailed anti-corruption clause: proven anti-competitive arrangements or corruption/bestellungsdelikte (§§ 298, 299, 333, 334 StGB; §§ 17,18 UWG) entitle the client to terminate under § 314 BGB and trigger liquidated damages of 15% (for collusion) or contractual penalties of 5% (for gifts/bribes). Invoices must be net, with VAT added at the rate applicable when the tax arises; if the contractor causes deadline overruns, he bears any loss due to VAT rate changes. Overpayments must be repaid and cannot be defended by “Wegfall der Bereicherung”; late repayment after 14 days carries 8 percentage points above the §247 BGB base rate. Subcontracting is allowed but must be declared via the subcontractor list; in case of Eignungsleihe, the other company must issue a Verpflichtungserklärung and jointly guarantee performance. The offer is binding until the end of the “Bindefrist” (13.11.2026); questions must be submitted in writing only (e-vergabe/E-Mail) by a specified deadline (here 06.11.2026, 10:00). Site description is provided but there is no explicit mandatory site visit mentioned; however, given the detailed object information, bidders are expected to understand local constraints (e.g. harbour area, police station operation times).

As to contradictions or corrections within the documents, the main apparent discrepancy concerns how quantities are treated: for recurring services (e.g. Los 01/03), the text says “Mengen sind Kalkulationsgrößen … Vergütet wird die Menge, die in den Leistungsnachweisen durch den AG gegengezeichnet wurde”, whereas for one-off services (Los 02, einmalige Leistungen) it states “Mengen entsprechen i.d.R. den Abrechnungsmengen”, with deviations to be proven via Aufmaß. These statements are not contradictory but apply to different Losarten (recurring vs. one-off), and the LV itself clarifies which regime governs each position. Another potential confusion is the dual mention of Nebenangebote: Bewerbungsbedingungen describe how to submit them, while the Angebotsaufforderung for this specific procedure explicitly excludes Nebenangebote; the specific notice (“Nebenangebote sind nicht zugelassen”) overrides the generic rules from the Bewerbungsbedingungen. Similarly, where products are specified “oder gleichwertig”, the offer letter clarifies that if no product is named by the bidder, the client’s suggested product is deemed offered, which resolves potential ambiguity in product specification. Overall, when differing formulations appear, the procedure-specific provisions in the “Aufforderung zur Abgabe eines Angebots” and the object-related LV notes take precedence over generic guidance.