EKP-VA-26-06781 Moving services, RV Moving and transport services

Such as to the minimum qualification requirements, the text sets detailed Eignungskriterien. Bidders must have a Betriebshaftpflichtversicherung with specified minimum cover per loss event (5,000,000 EUR for personal/material damage, environmental liability and environmental damage, 250,000 EUR for key/code card loss, with certain sublimits not below 200,000 EUR). The average annual turnover for the last three completed financial years must be at least 1,400,000 EUR per lot, and the average number of employees must be at least 50 staff per year per lot. At least three references are required that are comparable in type and scope (Umzugs- und Transportarbeiten), with contract end not more than three years before bid date, a minimum contract value of 100,000 EUR net, and at least one reference covering the move of 500 office workplaces. Quality-related minimums include: a QMS according to DIN EN ISO 9001 or comparable, an AMÖ certificate or comparable for professional furniture logistics, and an AMS according to DIN EN ISO 45001 (or commitment to obtain it upon award). For lot 2, there are additional security requirements: a willingness declaration for police reliability checks and BZR queries for staff, explained in the attached “Zuverlässigkeitsüberprüfung” information and consent forms. Vehicles used must at least meet emission standard EURO VI.

Such as regarding the scope of the contract, the procurement covers two lots for Umzugs- und Transportleistungen across “diverse Liegenschaften in Berlin” (Erfüllungsort Berlin, NUTS DE300). Lot 1 is a framework contract for small and very small transports; historically around 8,500 workplaces, 65,000 book cartons, and 10,000 linear metres of files are moved per year. Lot 2 covers similar services but with heightened security requirements; historically approx. 5,000 workplaces, 40,000 book cartons and 5,000 linear metres of files per year. Both lots are Rahmenvereinbarungen without renewed competition, with estimated and maximum values: about 4.345 Mio. EUR net (lot 1) and 2.354 Mio. EUR net (lot 2), overall about 6.699 Mio. EUR net. Performance is on call; no claim to specific call volumes or exclusivity arises from the framework contract. The planned term is roughly from spring 2027 to spring 2031 (with slight date discrepancies in the notices, e.g. 01/04 vs. 01/05 for start and 01/04 vs. 30/04 vs. 31/03 for end, where the more formal TED listing within each lot should be followed unless corrected in a later clarification).

Such as the award criteria and weighting, the documents state that the Zuschlag is based solely on price; the BIM standard form lists “Kriterium: Preis, Gewichtung 100 %”. Variants and multiple offers are not permitted; Nebenangebote are generally “nicht zugelassen” in the TED notice, and if at all allowed in other forms they must meet minimum requirements and be clearly marked, otherwise they are excluded from evaluation. Price reductions without conditions are only considered if entered at the designated place in the Angebotsschreiben; skonto and other conditional discounts are not considered in the price evaluation but may become contractual content. Mischkalkulationen (reallocation of unit prices across positions) are prohibited and lead to exclusion under UVgO/VgV.

Such as the risks, special conditions, penalties and subcontracting rules, the ZVB set out that German law (VOL/B, GWB, VgV, UVgO) applies, Erfüllungsort and Gerichtsstand are Berlin, and a security (Sicherheit) of 5 % of the contract sum may be required (e.g. via retention from payments or a specific type of Bürgschaft with extensive waivers). There is a six-month “Probezeit”; within this period the client can terminate without cause with 14 days’ notice to month-end (cf. EVB Ziff. 12.3). The contract can be rescinded or terminated in case of serious breaches, including illegal employment, tax evasion, violations of minimum wage laws, unauthorized use of Nachunternehmer contrary to ZVB Ziff. 9, or insolvency events. Price collusion discovered after award triggers a lump-sum damages claim of 5 % of the gross contract sum. The BVB Teil C (BerlAVG) provide additional control and sanction mechanisms on minimum wage, ILO core labour standards, women’s promotion, non-discrimination and environmental requirements; violations can lead to contractual penalties, reporting to the ULV and “ungeeignete Bewerber”-register, and notification of Finanzkontrolle Schwarzarbeit. Subcontractors must be approved and are bound to the same conditions; unauthorized subcontracting can cause termination and contractual penalties. The offer is binding for 133 days, questions must be submitted via the Vergabeplattform by 08/11/2026, 12:00, and contradictions in documents are resolved by the hierarchy stated in ZVB (contract letter, then Leistungsbeschreibung, then BVB, EVB, ZVB, the offer, sanctions guidance, and finally VOL/B), with textual descriptions overriding drawings unless expressly otherwise agreed.