ZV-GV-26-1114000-412.02 Maintenance Cleaning Authority Centre Lübeck

Regarding scope of the contract (what, how much, where, when), the measure is routine cleaning of the Behördenzentrum Lübeck, with the place of performance being that complex and the Erfüllungsort defined in the respective Leistungsbeschreibung. Quantities and detailed tasks (such as room lists, cleaning frequencies, product requirements) are found in the Leistungsverzeichnis/Leistungsprogramm and the “Revierplan Unterhaltsreinigung”, which the contractor must use, publish on site and keep updated. The contract is a service contract, not a framework agreement and not a dynamic purchasing system. Offers must be submitted electronically in German via the RIB platform by 20/11/2026, 07:30; questions may be submitted in writing (e-Vergabesystem/E-Mail) only until 13/11/2026, 10:00. The offer must remain binding for 81 days (Bindefrist). Execution periods and detailed schedules (such as daily and periodic tasks and potential performance suspension in case of construction or non-use) are governed by the BVB Unterhaltsreinigung and EVB Gebäudebewirtschaftung, which also regulate the handling at service start (Übernahmemängel) and end (quality control, removal of equipment, key return).

Concerning award criteria and weighting, the EU notice and the “Allgemeine Vorbemerkungen” define two Zuschlagskriterien: (1) Preis (60 % / 60 points) and (2) Jahresstunden (40 % / 40 points). Such as: for price, the lowest net bid remaining in the evaluation is the reference and receives 60 points; other bids get a proportional deduction according to the provided formula based on price difference versus best price. For Jahresstunden, the mean value of all productive annual hours offered (standard services per lot) is taken as reference: this mean and higher offered hours receive 40 points; offers below the mean are penalised proportionally according to the formula. The performance-related Excel-Leistungsverzeichnisse must be submitted filled in for both price and Jahresstunden as part of the offer and are decisive for the economic evaluation; missing performance-related documents affecting the award criteria cannot be requested later, except for minor price positions that do not alter total price or competitive ranking.

On risks and special conditions, the documents emphasise several aspects. Such as: an explicit anti-cartel and anti-corruption clause with severe consequences—proven collusive practices can lead to immediate termination and a lump-sum damages claim of 15 % of the settlement sum; bribery or related offences trigger contract penalties of 5 % of the settlement sum, without prejudice to other claims. The contractor bears liability for personal and property damage and must maintain the specified liability insurance; traffic safety obligations during performance lie with the contractor. The EVB GB regulate prepayment and billing rhythms (e.g. annual prebilling with monthly instalments for cleaning, specific modalities for glass cleaning, winter services and outdoor maintenance) and tariff-based price adjustment mechanisms after 12 months. Subcontracting is only permitted with prior written consent of the client; unauthorised use of subs entitles the client to terminate the contract without notice. There are strict performance, quality and sustainability requirements (EU Ecolabel cleaning agents, documented dosing, safety data sheets, presence lists, name badges, German language communication capability, data protection obligations). Penalties or financial consequences exist via quality-control-based fee reductions and possible Ersatzvornahme at the contractor’s expense if deficiencies are not remedied. Offers must be binding for 81 days; public opening is not attended by bidders. For complaints, the Vergabekammer Schleswig-Holstein is competent, with specific objection and review deadlines based on § 160 GWB.

As to contradictions or corrections, the text includes a few apparent overlaps, but the hierarchy is clear. Such as: the Aufforderung zur Angebotsabgabe lists C) “Angebotsschreiben, Zuverlässigkeitsüberprüfung Landespolizei” as documents to be submitted where required; the Anlage „Vorzulegende Nachweise“ plus the TED notice explicitly enumerate which documents must be submitted with the offer and which only upon request—these enumerations match and are cross-referenced; thus they prevail in case of doubt. The Bewerbungsbedingungen mention Nebenangebote (including how to mark them), but the Aufforderung zur Angebotsabgabe secures the option “Nebenangebote sind nicht zugelassen” for this procedure; that specific field applies here and overrides the general Nebenangebot rules. The TED notice states “Elektronische Einreichung: erforderlich” and “Varianten: nicht zulässig”, while the generic Aufforderung lists several submission forms (including written); for this tender the TED specification (only electronic submission via RIB, no variants, no multiple offers) governs. Likewise, while the Bewerbungsbedingungen generally allow the use of an Einheitliche Europäische Eigenerklärung (EEE), the Anlage „Vorzulegende Nachweise“ and TED explicitly require specific own declarations and forms; since the notice states that referenced form sheets must be used, the concrete list of forms and declarations is binding over generic options.