State Accident Collective Insurance Contract for Volunteers (140/26)

✓Anlage A-Kriterien defines minimum insured benefits: invalidity with a Grundversicherungssumme of 50.000 EUR and progressive invalidity staffel (U41, progressionssatz 350%, total 175.000 EUR at 100% invalidity); death or burial costs 10.000 EUR; healing costs 2.000 EUR; rescue costs 5.000 EUR including special conditions U31.

✓The geographical scope includes accidents in the exercise of the voluntary activity, direct journeys, and domestic and foreign trips and flights beyond Saxony’s borders; the temporal scope extends from birth to death without age limits.

✓The contract begins on 01.01.2027 and is annually terminable by either party with three months’ notice to 31.12 (VVG § 11), with invoices issued yearly and 30-day payment terms.

✓Concerning award criteria and weighting, the procedure is strictly price-driven.

✓Such as: Section 3 “Bewertung der Angebote” states that only offers fulfilling all prerequisites and fully completing the exclusion criteria (A-Kriterien) are evaluated; the sole Zuschlagskriterium is the Gesamtangebotspreis (total gross offer price) as detailed in Formblatt „06 Kriterienkatalog“.

✓The price calculation uses a scoring formula where the lowest total gross price receives 5 points and other offers receive points by dividing the lowest price by their price and multiplying by 5; the ranking is based on these points, and if there is a tie in points the lower price prevails, and if prices are identical the award is decided by drawing lots.

✓No qualitative or technical award criteria beyond the mandatory fulfilment of A-Kriterien are applied; Nebenangebote and Änderungsvorschläge are not permitted.

✓The documents also outline risks and special conditions, including penalties, subcontracting requirements, validity periods, question handling and contractual specifics.

✓Such as: bidders must submit their electronic offer via the eVergabe platform using the “Bietercockpit zum AI-Vergabemanager”, by 20 November, 10:00 (Angebotsfrist); offers must remain binding until at least 15.12.2026 (Bindefrist).

✓Failure to submit required forms or to sign (electronically input the signatory’s name) where signature fields exist means the declaration is treated as not submitted and the offer can be excluded; missing documents may be requested but must be provided within the set grace period.

✓There are contractual sanctions for breaches of minimum wage and the cited social/working-time laws: contractual penalties of 1% of the contract value per violation (max. 5%) plus potential fristlose Kündigung and damage compensation; similar penalty wording appears both in the Leistungsbeschreibung and in the specific Formblatt 03, and must be accepted by the bidder.

✓Liability of the contractor towards the client is unlimited for culpably caused damages; subcontractors must be bound to the same conditions (VOL/B, SächsVergabeG, payment terms no worse than those between bidder and client).

✓There are special rules on KI use: only DSGVO-compliant tools hosted in the EU, no personal data, no training on provided data, full documentation of KI tools, manual validation, and deletion of all client-provided data after contract end.

✓Questions must be submitted exclusively via the Bietertool before the offer deadline; telephone answers are not given and Q&A become binding parts of the tender and contract, with bidders required to monitor updates on the platform.

✓Such as: Part B states that the Ausschlusskriterien under Teil A Ziffer 3.2 must be fully completed in Anlage A-Kriterien; unvollständige Angaben führen zum Ausschluss.

✓It is explicitly forbidden to change the Vergabeunterlagen; corrections to bidders’ own entries must be unambiguous, and any amendments to the contract must be in written form only (Schriftformklausel in the Schlussvorschriften), with no oral side agreements.

✓Where similar clauses appear in both the main Leistungsbeschreibung and in form sheets (e.g. minimum wage obligations, penalties, KI conditions, liability), they are intended to be consistent contractual obligations; if any provision is invalid, the contract otherwise remains effective and a replacement clause reflecting what the parties would have agreed applies.

✓In the event of uncertainty or perceived contradictions, bidders are instructed to raise this via the Bietertool in good time; the resulting written clarifications, published on the eVergabe platform, then prevail as integral and binding parts of the tender and contract.