Cleaning of buildings RP Markgrafenstr. 46 (26-44146)

Such as for the scope of the contract, the documents define the service as building cleaning (no construction final cleaning) at the Regierungspräsidium Karlsruhe, Markgrafenstraße 46 / Kreuzstraße 16, postal code 76133 Karlsruhe, including ongoing Unterhaltsreinigung and possibly Grundreinigung and hourly services. The period is clearly set: contract start 01.01.2027, end 31.12.2031, with a two‑year initial fixed-price phase before the price adjustment clause can be invoked. Quantities and detailed performance (e.g. square metres, cleaning frequencies, room types) are defined in the separate Leistungsbeschreibung and Flächenverzeichnis (not fully reproduced here but explicitly listed as contractual components). Execution deadlines and performance rhythms (daily, every second day, weekly, fortnightly, etc.) are specified with corresponding correction deadlines for rework. The place of performance is limited to the listed properties in the Stadt-/Landkreis Karlsruhe; special security requirements apply there, including police/LKA reliability checks four weeks before start for each person working on site, and adherence to the internal security rules of the user administration.

Such as for award criteria, the tender applies a multi-criteria evaluation: Price (50%), Leistungswerte (20%), Objektbetreuung (10%), Qualitätssicherung (10%), Vertretungsorganisation (10%). Price is scored from 0–100 points based on the “Wertungssumme” (checked total offer including discounts); the cheapest offer gets 100 points, an offer at twice that value or more gets 0 points, and intermediate prices are linearly interpolated. Leistungswert is evaluated via five bands around the average performance value (more than 15% below average → 100 points, 15–5% below → 75 points, 5% below to 5% above → 50 points, 5–15% above → 25 points, more than 15% above → 0 points). Quality assurance, object management, and stand‑in organisation are scored according to the answer options ticked in the specific self-declaration form (e.g. external quality auditor, internal QA with/without electronic support; object manager qualification as Meister/in im Gebäudereiniger-Handwerk or Gebäudereiniger/geprüfte Objektleitung and weekly presence hours; use of local stand‑in staff with or without prior familiarisation vs. new hires). Preferential enterprises (e.g. recognised workshops for disabled persons, blind workshops, inclusion businesses) receive a 15% bonus in the value calculation; if their offer is equally economical, they win the award. In case of identical point totals, price is ultimately decisive. Nebenangebote are not permitted.

Such as for risks and special conditions, the documents impose significant obligations and potential sanctions. There is a general six‑month termination right to month-end for both parties, plus extraordinary termination for cause (e.g. serious contract breaches; anti-competitive collusion; insolvency; corruption or undue advantages to contracting staff; violations of minimum wage, tariff or occupational safety law; immigration law breaches; social security defaults; or closure/change of use of the property). The bidder must strictly comply with Mantel-, Lohn- and Gehaltstarifverträge of the cleaning industry and minimum wage rules; breaches of the Landes‑Tariftreue‑ und Mindestlohngesetz (LTMG) can trigger contractual penalties up to 5% of contract value, exclusion from future tenders for up to three years, and immediate termination plus damages. A specific declaration obliges the contractor to maintain verifiable records of employees and to ensure LTMG compliance by subcontractors and temporary work agencies; non-cooperation with police/LKA reliability checks can lead to withdrawal from the contract without compensation. The price adjustment mechanism is a formal risk management tool: once per year (earliest two years after contract start) either party may request price revision based on a defined formula linking initial price, last adjusted price, current and previous tariff wages, and the producer price index “Reinigung von Gebäuden (WZ 2008: 81.2)”; adjustments take effect only prospectively, after a fully documented claim submitted at least 15 days before the month concerned. The contractor bears risks of overpayment (no defence of loss of enrichment), is barred from assignment of contractual claims, must maintain extensive documentation and monthly lists of work and staff, and cannot represent the client to third parties. Subcontracting is permitted only with prior indication; capacities of other companies must be proven through Verpflichtungserklärungen, and in case of Eignungsleihe in financial capacity, those companies are jointly liable. The validity period (Bindefrist) of offers runs to 28.12.2026; offers must be submitted electronically only, by the deadline indicated in the invitation. Questions on unclear documents must be raised “unverzüglich” (immediately) before submission; site visits are mandatory (as indicated by the required “Bescheinigung über die Objektbesichtigung”).

Such as regarding contradictions or corrections within the documents, the tender clarifies that the long version of the Leistungsverzeichnis issued by the contracting authority is the only binding version; any bidder-made summaries or copies are only aids. Where standard form texts mention multiple submission formats (e.g. “schriftlich” or “elektronisch”), a separate “Hinweis – ausschließlich elektronische Angebotsübermittlung” and the box ticked in the Aufforderung zur Angebotsabgabe make it clear that only electronic submissions via the Land‑BW platform are admitted; paper or e‑mail offers must be excluded from evaluation. Likewise, the general Hinweis_Preisgleitklausel explains that the older practice of negotiating wage and material increases has been replaced by the formal price‑sliding clause and two‑year fixed-price period; thus, where older VOL/B or generic texts might suggest ad‑hoc renegotiation, the specific Besondere Vertragsbedingungen and the price‑sliding annex prevail. If differing statements appear between Allgemeine Vertragsbedingungen (VOL/B) and the Besondere Vertragsbedingungen for cleaning, the specific Besondere Vertragsbedingungen (04‑Besondere_Vertragsbedingungen.pdf) govern this contract. The documents also repeatedly restate that only unconditional discounts stated at the designated place in the offer form are evaluated; any other rebates remain contractual but do not influence the award.