IFS W124, 4410.003 Sanitary Voarb measure (26-86349)

✓Formblatt 223 illustrates the technical scope through a long list of LV positions and quantities (e.g.

✓Guss-Abwasserleitungen mit 2K-Epoxidbeschichtung in diversen Dimensionen DN50–DN200, Passstücke, Sicherungsschellen, Rohraufhängungen, Wärmedämmungen für Rohre in bekriechbaren Kanälen und Räumen, Mineralwolle, Brandschutzabschottungen R90 in verschiedenen Nennweiten, Kennzeichnungen, etc.).

✓The Ausführungsfristen in the Besondere Vertragsbedingungen (Formblatt 214) stipulate start on 15.03.2027 and completion (abnahmereife Fertigstellung) on 01.10.2027, both marked as verbindliche Vertragsfristen per § 5 VOB/B.

✓Place of performance is clearly the University site; water and energy costs for the construction site are borne by the Auftraggeber and must not be priced into the unit rates.

✓Weekly site meetings with a suitable representative of the contractor are mandatory.

✓On award criteria and weighting, the documents state that the Zuschlagskriterium is primarily the price, determined from the “Wertungssumme” of the recalculated offer including unconditioned discounts, Lohngleitklausel-Erstattungsbeträge and any Instandhaltungsangebote.

✓Such as, Formblatt 211 refers to “Mehrere Zuschlagskriterien gemäß beiliegende Anlage zu 211 EU Gewichtung der Zuschlagskriterien”, but the concrete excerpt provided shows only “Zuschlagskriterium Preis” checked, implying that price is decisive in practice.

✓A special rule is introduced for Werkstätten für Behinderte: they receive a 15 % bonus on the Wertungssumme; if, after applying this bonus, their offer is equally economical as another, the award must go to the workshop’s offer.

✓The workshop status must be evidenced with the bid.

✓No losweise Vergabe is intended (Losweise Vergabe: nein), multiple Hauptangebote are not permitted, and Nebenangebote are allowed only in connection with a Hauptangebot, must cover the full performance needed for flawless execution, and must meet predefined Mindestanforderungen (Formblatt 226).

✓Nebenangebote must be clearly described and broken down with quantities and unit prices following § 4 der Teilnahmebedingungen EU.

✓Risks and special conditions are covered extensively via Besondere Vertragsbedingungen, Abfall, Datenverarbeitung, Stammpersonal and security-related clauses.

✓Such as, Formblatt 214 sets contractual penalties (Vertragsstrafen) for each day of delay in meeting contractual deadlines (start and completion, and any additional Einzelfristen that might be specified), capped at 5 % of the net contract sum.

✓Security for contract performance is generally waived, but for contracts ≥ 250,000 € (net) the contractor must provide 5 % performance security if not waived; for defects, a security of 3 % of the total interim payments at acceptance is required, typically by standardised Bürgschaft forms.

✓Subcontracting and Eignungsleihe must be declared via Formblätter 233 and 235, with supporting Verpflichtungserklärungen (Formblatt 236), joint liability for financial capacity used in Eignungsleihe, and a duty to replace unsuitable or excluded third parties.

✓The employer applies a strict Stammpersonal policy (Formblatt 962EU), requiring at least 70 % of works to be performed by the bidder’s own permanent staff (and similarly for subcontractors) and allowing exclusion or contract termination in the event of false or incomplete declarations.

✓Additional risks stem from: mandatory Russia-sanctions compliance (Eigenerklärung RUS Sanktion); data protection and IT-security duties, including an obligation to notify SITiF BW of cyber attacks or security incidents; waste management obligations under the Abfall-formblatt (241) making the contractor the waste producer, responsible for proper separation, disposal and documentary evidence under KrWG and NachwV; mandatory electronic invoicing via XRechnung to the central Baden-Württemberg invoice portal; and possible demands for training certificates and authorisations to practise the profession.

✓The bid validity (Bindefrist) runs until 15.01.2027.

✓Questions on unclear tender documents must be notified “unverzüglich vor Angebotsabgabe in Textform”; a specific question deadline is not separately stated in the excerpts, so the general duty in 212 EU applies.

❓No explicit compulsory site visit is mentioned in the excerpt, but weekly site meetings during execution are required.

✓The documents also address potential contradictions or corrections among themselves and clarify which statements prevail.

✓Such as, Formblatt 244 states that GAEB Datenaustauschdateien are working tools and that, in case of discrepancies between electronic exchange files and the “schriftliche Fassung” of tender or billing documents, the written version prevails; any content changes relative to the data carrier must be marked in the written document by the contractor.

✓In apparent tension with this, the “wichtiger Hinweis” declares that, if the Leistungsverzeichnis is submitted both as PDF and GAEB, schriftliche Angebote must be excluded—this does not contradict 244, but narrows the permitted submission mode to electronic via platform in text form with electronic signatures, as confirmed by Formblatt 211 (zugelassene Angebotsabgabe: elektronisch, in Textform, mit Signatur).

⚠Likewise, for security for contract performance, both “verzichtet” and a conditional 5 % obligation for sums ≥ 250,000 € are printed; the marked option “Auf Sicherheit für die Vertragserfüllung wird verzichtet” governs unless the contract sum threshold clause is activated by the contracting authority in the eventual contract.