Digital conference board

Such as in the “Zusammenstellung der einzureichenden Nachweise”, the bidder must submit with the offer: (i) the “BTU_Angebotsschreiben_Eigenerklärung Ausschlussgründe_national” (which combines the offer letter and the self-declaration on exclusion grounds), and (ii) an “inhaltliches Angebot mit Angebotspreis gemäß Leistungsbeschreibung”, i.e. a priced technical offer. The offer must be submitted electronically in simple text form via the Vergabemarktplatz Brandenburg using the Bietertool; submission via E‑Mail or the communication area leads to exclusion. The offer must use the BTU forms, be in German, contain all required declarations, prices in EUR (net, VAT separately) and must name the natural person giving the text-form declaration; omission or missing signature/signature type where required leads to exclusion. Minimum qualification is primarily addressed through self-declarations: no exclusion grounds (Straftaten, Insolvenz, schwere Verfehlungen, Verstöße gegen Mindestlohn-, Schwarzarbeit- und Lieferkettengesetz etc.), proper tax and social security compliance, and, on request, evidence of registration in the professional register and a BG/insurance carrier certificate. Prequalification in an official database (e.g. IHK directory) can replace individual evidence; access codes/registration numbers must be indicated.

Such as in the contract and procurement conditions (VOL/B plus ZVB Brandenburg and Bewerbungsbedingungen), risks and special conditions include: (i) strict prohibition of changes/annotations to the tender documents (leads to exclusion); (ii) binding period until 04.12.2026; (iii) questions must be submitted via VMP by 04.11.2026 only; (iv) submission and communication exclusively via VMP; (v) possibility of security (guarantee) above 50,000 EUR according to § 18 VOL/B; (vi) liability rules and extensive warranty/mängelansprüche, including obligation to comply with accident prevention, occupational safety rules and to remedy defects free of charge; (vii) rules on subcontracting (Unteraufträge) – subcontracted parts and intended subcontractors must be named, the client’s consent is required for substantial parts, and subcontractors must not receive worse conditions than the main contractor; (viii) rules for Bietergemeinschaften (joint bids) including joint and several liability and a jointly authorised representative; and (ix) obligation to comply with labour law (Mindestentgelt, AEntG, MiLoG, Schwarzarbeit) monitored under Brandenburg Vergabegesetz, with possible reporting to a central information office and exclusion (suspension list) in case of breaches. Penalties in the form of classic contractual remedies (Rücktritt, Kündigung, Schadensersatz, Minderung, Sicherheitsleistung, Rückgriff) apply via VOL/B and ZVB; explicit percentage-based contractual penalties are not stated in the excerpt.

Such as in typical award sections, award criteria and their weighting are not explicitly set out in the provided text. From the context (UVgO, VOL/B), one can infer that the economically most advantageous tender (usually price plus qualitative aspects) will be applied, but specific weights (e.g. 100 % price or mixed criteria) are not mentioned in the excerpts. It is, however, clear that Nebenangebote (variants) are not permitted and that skonto conditions are considered only if the payment period is at least 14 days; therefore, price and compliance with all formal and substantive requirements will be central.

Such as in the hierarchy of contractual documents, contradictions are resolved by the order stated in VOL/B § 1 as modified by the ZVB Brandenburg: in case of conflicting provisions, the applicable order is (a) Leistungsbeschreibung, (b) Besondere Vertragsbedingungen, (c) Ergänzende Vertragsbedingungen, (d) Zusätzliche Vertragsbedingungen, (e) allgemeine technische Vertragsbedingungen, (f) Allgemeine Vertragsbedingungen (VOL/B). Additionally, the BTU explicitly states that anderslautende Geschäfts-, Liefer- oder Zahlungsbedingungen des Auftragnehmers werden nicht Bestandteil des Vertrages. Thus, if the bidder’s own terms conflict with VOL/B or BTU conditions, the BTU/Brandenburg terms apply and the bidder’s conditions are ignored. Any clarification or correction to tender documents must be taken from updated documents/information uploaded by the BTU on the VMP; bidders are obliged to point out perceived ambiguities before bidding and to base their bids on the latest documents provided on the platform.