Leasing of a van, municipality of Petershagen/Eggersdorf

Concerning the scope of the contract (what, how much, where, when), the tender covers the leasing of a single fully specified, round-glazed 5‑seater van for four years. The leasing period is fixed from 15.03.2027 to 14.03.2031, with an expected mileage of 5,000 km per year, i.e. 20,000 km in total, and bidders must state conditions for over-/undermileage and any additional costs (e.g. processing fees). The technical specification lists mandatory vehicle features, such as ABS, ESP, automatic transmission, petrol engine (Euro 6), front-wheel drive, climate control, various comfort and safety features, and specific equipment (e.g. all-weather tyres, Bluetooth hands-free, parking aid, cargo partition, etc.); navigation system is to be offered optionally. The place of performance is the municipality’s Bauhof at Am Fuchsbau 7, 15345 Petershagen/Eggersdorf; if the distance from the collection point to the Bauhof is under 30 km, the municipality will pick up the vehicle and no delivery charges apply. The delivery/lease commencement is scheduled for 15.03.2027, with the end of the lease on 14.03.2031, as also indicated in the invitation letter.

In terms of award criteria and weighting, the documents stipulate a mixed award based on price and qualitative criteria. The overall weighting is: price 70 % and “Wertungskriterien” 30 %. Within the 30 %, two sub-criteria are defined, such as: (1) distance of the workshop (contract workshop) from the Bauhof (max. 400 points for ≤ 15 km; 0 points for > 60 km; intermediate distances are proportionally scored), where the bidder must state the address of the contract workshop; and (2) delivery period (max. 600 points) differentiated by calendar week: KW 10 = 600 points, KW 11 = 480 points, KW 12 = 360 points, KW 13 = 240 points, KW 14 = 120 points, KW 15 or later = 0 points. These point scores are then converted into the 30 % weighting. Price evaluation is mentioned as 70 %, but the exact formula is not reproduced in the extract; however, it is clear that economically most advantageous tender is determined via this weighted system.

With respect to risks and special conditions, several important contractual and procedural obligations are highlighted. The leasing conditions require: a 48‑month term, monthly lease payments starting at the earliest 14 days after delivery, no special initial leasing payment, and an obligation for the leasing provider to take back the vehicle at contract end. Warranty and defect liability follow VOL/B. Under the BbgVergG minimum-wage clause (Formular 5.3), there are, such as, strict obligations on paying at least the applicable statutory/BbgVergG minimum wage (here noting the 13,90 € MiLoG minimum from 1.1.2026), providing anonymised/pseudonymised wage and working-time documentation, consenting to extensive audit and site access rights by the contracting authority, and passing identical obligations (including contractual penalties up to 5 % of the contract sum and max. 250,000 €) down to subcontractors and labour lessors. Violations can trigger contractual penalties (1 % of contract sum per proven case, capped as above), reporting to customs, entry in a central blacklist (“Sperrliste”) and up to three years exclusion from future tenders; the authority also has an expressly agreed termination right for breaches of these obligations. Procedurally, offers must be submitted exclusively electronically in text form via the Vergabemarktplatz Brandenburg by 03.11.2026, 10:00; bids submitted otherwise must be excluded. Bidders may withdraw offers via the platform until the bid deadline; afterwards they are bound until the end of the award/binding period (03.12.2026). Questions on the documents must be asked exclusively via the portal and by 02.11.2026 at the latest. No site visit is explicitly required or offered in the text.

Regarding contradictions or corrections, the texts are largely consistent: the leasing period (15.03.2027–14.03.2031), total mileage (20,000 km), and main technical requirements appear identically in both versions of the “Leistungsbeschreibung Leasing eines Kastenwagens”. Where multiple versions of the same form or description (e.g. Leistungsbeschreibung, Formular 5.3) are attached, they reproduce the same content; no substantive contradictions between them are evident in the excerpts. Should any perceived ambiguity arise, the invitation explicitly instructs bidders to notify the contracting authority via the e‑tendering portal before the bid deadline; in practice, the version attached to and referenced in the formal “Aufforderung zur Abgabe eines Angebots” and the corresponding “Leistungsbeschreibung” would prevail as the binding specification.