Processing paper archives
Bewerking papieren archief
Netherlands · UTRECHT · how to bid here →
Your path to submission
- Deadline: 10 November at 10:00 — 38 days left.
- The submission point is stated in the notice (link on the right).
- Offer and evidence in: NLD.
- Collect your evidence — use the eligibility analysis above: it lists the requirements and, for known certificates, how to get them.
Clement What the numbers say about this buyer
- In this sector the buyer awards roughly every 2 months (36 awards, most recently April 2026) — by that rhythm the next award was due around June 2026. The last award went to Beindorff Civieltechnische Werkzaamheden B.V. (voor overige gunningen Q1 2026, zie bijlage”..n = 36
- 5% of this buyer's awards went to companies that had already won here before (725 awards since 2015, spread over 311 companies). That is well below the sector norm (28%) — this buyer switches suppliers more often than others.n = 725 awards since 2015
- The median procedure drew 3 bids (615 procedures with a bid count); 19% ended with a single bidder. Sector: median 4 bids.n = 615
- 11% of awards went to companies from abroad (725 awards with a known winner country). Sector average: 4%.n = 725
- The award came in at a median 86% of the estimated value (21 awards with both estimate and value) — pricing at the estimate is usually too high here. Sector: 84%.n = 21
From this buyer's documented awards; comparison values from the same sector and country. Not a forecast, not legal advice. As of 30/09/2026.
Foreign bidders
In Netherlands · Business services, 192 contracts went to foreign companies over the last 3 years (of 6,493 recorded awards) — mostly from France, Germany, United Kingdom.
Submission language: NLD.
Typical field: median 4 (from 31 awards).
What the buyer is looking for
The municipality of Utrecht wants to conclude one agreement for ‘Processing paper archives’. Although digital information management can no longer be ignored, the paper archives have not yet disappeared. The municipality of Utrecht wants to put these archives in order and prepare them for transfer to the Utrecht Archives (HUA). It concerns a regular public contract for the processing of a paper archive of 600 linear meters of simple VTH archive and 50 linear meters of complex REO archive, to be realized before 1 December 2028. After the completion of this edited archive, the transfer takes place to the Utrecht Archives (HUA). This 650-metre-long archive is part of the project archive editing phase 2. Both assignments are guaranteed assignments. Through a review clause, the municipality optionally issues an order for the processing of up to 350 linear meters of easy archive, to be…
Show full description
… realized before 1 December 2029. It concerns a regular public contract for the processing of a paper archive of 600 linear meters of simple VTH archive and 50 linear meters of complex REO archive, to be realized before 1 December 2028. After the completion of this edited archive, the transfer takes place to the Utrecht Archives (HUA). This 650-metre-long archive is part of the project archive editing phase 2. Both assignments are guaranteed assignments. Through a review clause, the municipality optionally issues an order for the processing of up to 350 linear meters of easy archive, to be realized before 1 December 2029.
Selection criteria — via the ESPD
The buyer states in the notice that eligibility is proven through the European Single Procurement Document (ESPD); the concrete requirements are in the tender documents. The document analysis below extracts them from there — bid and evidence in Dutch.
Eligibility analysis from the tender documents
Contract
Who has won here before
| Company | Awards | Period |
|---|---|---|
| Jos Scholman Groen B.V. | 8 | 2024–2026 |
| BAM Infra B.V. | 4 | 2024–2025 |
| Gebroeders M. en W. Bron B.V. | 3 | 2024–2026 |
| A. Agterberg B.V. | 3 | 2024–2025 |
| Van Wijk Groenvoorziening Nieuwegein B.V. / De Groenste Zaak | 2 | 2024–2026 |
How often this buyer tenders this
Who knows the rhythm prepares instead of reacting.